Admission and Application

1. How do I apply for admission to Orbis Hostel?

Pre-booking Formalities:

  • Complete screening & pre-booking formalities as instructed.
  • Inform the hostel administration 24 hours before arriving for booking formalities.

Application Process:

  • Fill out the application form and submit it to the hostel office along with the
    required documents.
  • Obtain the documents checklist from the warden on duty.

2. What documents are required for admission?

For Working Professionals:

  • Job or Internship Letter/ID Card
  • Graduation Degree/Passing Certificate
  • Resident’s KYC and six passport-sized photos
  • Parents’ KYC and three passport-sized photos each
  • Fitness Certificate

For Students:

  • School/College/University Letter/ID Card
  • High School Passing Certificate
  • Resident’s KYC and six passport-sized photos
  • Parents’ KYC and three passport-sized photos each
  • Fitness Certificate

3. Is admission to the hostel guaranteed after submitting the form?

No, admission is provisional and subject to screening, availability, behavior, and compliance with rules.

4. Is reapplication necessary for each academic session?

Yes, you must reapply for each academic session or course duration.

5. Can day scholars apply for hostel accommodation?

No, the hostel is intended for non-residents of Lucknow only.

6. What is the policy if I leave before the minimum term period of stay?

If you leave mid-session, fees, including the security deposit, are non-refundable.

Room Allotment and Facilities

7. How are rooms allocated?

Room will be shown before the pre-booking formalities.

8. What amenities are provided in the rooms?

Rooms include a study table and chair, bed with storage mattress, bookshelves,
window blinds, fan, air conditioner, wooden wardrobe, pillow, and lockable cupboard.

9. Can I choose my roommate?

No, roommates are assigned by the administration.

10. Are personal furniture or appliances allowed?

No personal furniture or appliances are allowed.

11. Can I change my room during the session?

Room changes are not allowed without the warden’s approval.

Hostel Rules and Conduct

12. What are the hostel curfew timings?

Residents must return by 10 PM, with roll call at 10:15 PM for daily attendance.

13. Are visitors allowed in the hostel?

Parents and Guardians are only allowed in designated areas during visiting hours
with prior approval.

14. What is the policy on noise levels?

Quiet hours are observed from 10 PM to 6 AM. Noise should not disturb others at
any time.

15. Are parties or gatherings allowed?

Parties and gatherings are strictly prohibited without prior permission.

16. What happens if someone breaks the rules?

Violations may lead to fines, suspension, or expulsion, depending on the severity.

Dining and Mess Facilities

17. What type of meals are served in the mess?

Only vegetarian meals, including breakfast, lunch, evening tea, and dinner, are
served.

18. Can I take meals to my room?

No, meals must be consumed in the dining hall unless approved for medical
reasons.

19. Are special diets available for sick residents?

Yes, special diets like porridge or milk are available with the warden’s approval

20. Can I bring guests to the dining hall?

No, guests are not allowed in the dining hall.

Safety and Security

21. What is the policy on security?

Residents must register entries and exits with the guard and inform the warden of
any leave.

22. Are CCTV cameras installed in the hostel?

While not explicitly stated, safety protocols are in place. Confirm with the
administration.

23. What is the policy on lost belongings?

Residents are responsible for their belongings. The hostel is not liable for
unattended items.

24. Are lockers provided?

Each resident is provided with a lockable cupboard for secure storage.

Fees and Payment

26. When should hostel fees be paid?

Fees are payable in advance for a month and must be paid within the first five
days of the month.

27. Are fees refundable?

No, fees and deposits are non-refundable for mid-session withdrawals.

28. Can fees be revised?

Yes, hostel and mess fees can be revised without prior notice.

Discipline and Prohibited Activities

29. What activities are prohibited in the hostel?

Smoking, alcohol, drugs, loud music, and any disruptive behavior are strictly
prohibited.

30. What are the consequences of ragging?

Ragging is illegal and will result in immediate expulsion and legal action.

31. Can I use electrical appliances like heaters?

Only laptops and electric kettles are allowed; other appliances are prohibited.

Leave and Vacating Policies

32. What is the process for taking leave from the hostel?

Submit a leave application to the warden and register it with the guard before
leaving.

33. When should I vacate the hostel?

A minimum of 30 days’ notice period is mandatory. An application for vacating the hostel must be submitted to the wwarden, and the checklist and procedure for vacating must be adhered to for a smooth checkout.

34. Is a “No Dues Certificate” required before leaving?

Yes, all dues must be cleared, and a certificate obtained from the warden.

Additional Facilities

35. Is power backup available?

Yes, power backup is available at all times.

36. What communal facilities are available?

Facilities include a mess, reading room, recreation area, and other shared
utilities

Miscellaneous

37. What should I do if I lose my room key?

Report it to the warden immediately. Breaking locks without permission is
prohibited.

38. How are damages to hostel property handled?

Residents causing damage are fined. For communal damage, costs are shared if
the responsible party is unidentified.